Top 4 Services to Outsource for Your Childcare Business

June 30, 2021

You’re always looking for ways to save money and increase revenue for your daycare business. Did you know one of the most cost-effective strategies you can use to maximize your childcare company’s profitability is outsourcing? It’s true.  Businesses of all sizes and across all sectors of the economy use outsourcing as a way to cut costs and get the most value for their investment. In this guide, we’ll take a look at the top four services you should consider outsourcing for your daycare business.

Why Outsource?

Outsourcing functions that you would otherwise pay an employee to complete for your childcare company can save you a significant amount of money and time. When you outsource, you are only paying for the services you need and can save yourself the necessary costs of adding a full-time employee to your payroll:

  • Salary
  • Benefits package
  • Bonuses
  • Employee hiring and training processes
  • Payroll expenses

…and so on.

Outsourcing gives you access to the expertise you need at the level you need it. With outsourcing, you can rely on professionals who are experts in the service they provide so that you can focus on running and growing your childcare business. Here are the top four services to consider outsourcing for your childcare company:


It may come as no surprise that accounting services top our list of the most essential childcare business functions you may want to outsource. In addition to being one of the most common services that businesses of all sizes outsource, it is one of the most important functions necessary to run your childcare business. Full-service accounting professionals, like the experts at Honest Buck Accounting, can provide a wealth of expertise in integral finance functions, like:

  • Payroll processing
  • Tax preparation and compliance
  • Monthly reporting
  • Invoicing and receivables
  • Quarterly and annual forecasting
  • Profitability coaching

…and more.

Entrusting the financial side of your business to the right professionals may be one of the most important decisions you make for your daycare. Outsourcing your accounting is always a good idea because it’s so easy for business finances to get out of control quickly. If your books are a mess, your head is swimming with tax forms and compliance regulations, and you are barely keeping up with necessary tasks like payroll, invoicing, and managing your business budget, it’s time to outsource your accounting.

Want to learn more? Read about the benefits of outsourcing your accountant.


Marketing is another function that many businesses opt to outsource, and for good reason. Marketing done right can be a huge win for your childcare company, but bad marketing can quickly spiral into an accumulation of poor spending and wasted time. Outsourcing your childcare business marketing to a marketing agency or freelance marketing professional(s) may be a great choice. Experts in business marketing can help you with things like:

  • Building and maintaining your childcare business website
  • Search Engine Optimization (SEO)
  • Search Engine Marketing (SEM)
  • Content strategy and management
  • Graphic design
  • Copywriting
  • Social media management
  • Marketing/ad campaigns

…and much more.

Childcare business owners can be tempted to try to handle their business marketing themselves, but they may often find themselves scratching their heads as they overspend on the wrong types of marketing or chase down leads that fail to increase enrollment. Outsourcing your marketing needs to professionals can solve this problem and save you a lot of frustration.

Cleaning, Food Prep, and Maintenance

This important area of your childcare business operations makes another great candidate for outsourcing. You already know how the care, upkeep, and running of your childcare business facilities requires a significant investment of time and labor, so recruit the right kind of help make sure it’s done right. Cleaning services can step in to take care of janitorial duties, like:

  • Vacuuming
  • Mopping and washing
  • Disinfecting and sanitizing surfaces
  • Cleaning bathrooms and kitchen areas
  • Collecting trash
  • Restocking supplies, like hand soap, paper towels, toilet paper, and tissues
  • Dusting, polishing, and wiping clean soiled and dirty areas
  • Window washing
  • Hard floor maintenance
  • Carpet and upholstery cleaning

Other maintenance services can help with important tasks like:

  • Landscaping
  • Snow removal
  • Interior and exterior repairs and maintenance
  • Safety inspection response and adherence

And don’t forget about food prep services, which can help you with:

  • Breakfast and lunch programs that meets all USDA requirements
  • Snack and beverage services
  • Bulk wholesale supplies
  • Adherence to federal and state health guidelines
  • General food delivery and preparation

Clearly, there is so much that goes into the daily running of your daycare facility. Outsourcing these important services to the right professionals can help ease the burden so you can focus your time and talent on running your business instead of wielding the mop, vacuum, and disinfectant.

Staff Recruitment

When it’s time to hire the right people for your childcare business team, you want to find quality candidates. Working with an outsourced staffing service can be extremely valuable to this process. Professional recruiters can help you find the right candidates for your daycare, preschool, kindergarten, afterschool, or childcare business. Working with children requires important qualities and specific qualifications, so finding the appropriate job candidates is crucial.

Staffing agencies specialize in finding the best candidates for your company’s open positions. From initial leads to the interview process, and beyond, you may find that outsourcing your staff recruitment gives you peace of mind throughout the employee hiring process that you didn’t know was possible.

We hope this guide provides helpful direction as you consider how to save money for your childcare business. Outsourcing these crucial functions can be a great investment, save you time and energy, and free you up to run and grow the childcare business you love.

Want to experience the benefits of full-service accounting for your childcare business? The professionals at Honest Buck Accounting partner with dedicated business owners like you by offering a full range of expert accounting services. Schedule a discovery call today to discuss your childcare business accounting needs.

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